- Nature of the Relationship
TBTC offers transaction coordination services exclusively and will not operate in any capacity requiring a real estate license. TBTC is not a party to the real estate contract nor responsible for duties reserved for licensed professionals. The Agent assumes full responsibility for all licensed activities related to their clients, contracts, and negotiations.
- Duration of Services
This agreement is valid on a per-transaction basis and remains in effect through the lifecycle of each submitted contract unless either party elects to end the relationship.
- Service Commitments
TBTC agrees to perform its services with professional care, accuracy, and attention to detail. Services include managing timelines, ensuring proper documentation, and facilitating communication between parties for the purpose of a smooth closing. Collaboration from the Agent and all involved parties is necessary for optimal execution of services.
- Business Hours & Response Expectations
TBTC is available seven days a week from 8:00 AM to 8:00 PM EST, excluding major holidays.
- Communications received during business hours will be addressed within two hours.
- Messages received outside of business hours will be responded to the next day.
- Files submitted by 12:00 PM EST will generally be processed same-day. Submissions after that time may roll over to the next business day depending on volume.
- Due to high activity, Monday submissions may take up to 24 hours to be processed.
- Fee Structure
Fees for services are as follows unless otherwise agreed to in writing:
• $350 per transaction side
• $440 for dual-side representation
• $125 for listing coordination
Invoices for transaction coordination are due upon successful closing. Listing coordination fees are payable at the time of service. Unpaid invoices may incur additional charges.
- Contract Cancellations & Re-engagement Policy
In the event a transaction is canceled prior to closing, TBTC will waive the transaction coordination fee. However, if a new contract is initiated with the same client within 60 calendar days of the cancellation, the standard service fee will apply to the new contract, and TBTC will resume services under this agreement.
- Ending Services
Should the Agent wish to discontinue services, written notice must be provided. Any outstanding amounts owed to TBTC will become immediately due. If TBTC is removed from any active file before completion, a $125 cancellation fee per transaction will apply.
In the event of new laws or regulations that prevent either party from fulfilling their duties under this agreement, the contract will terminate effective immediately without further obligation.
- Agent Responsibility & Legal Indemnity
The Agent is responsible for ensuring all required documentation is properly signed and submitted to TBTC. The Agent affirms they are operating in compliance with applicable real estate laws and licensing requirements. TBTC will not be liable for errors caused by third-party input or undisclosed information. The Agent agrees to indemnify and hold TBTC harmless from any legal claims, liabilities, or expenses arising from the transaction or third-party actions.
- Confidentiality
TBTC agrees to keep all client, transaction, and business-related information confidential and will not disclose any sensitive material without express written permission. If compelled by law or regulatory authority to release information, TBTC will notify the Agent before doing so, unless prohibited from doing so by law. This clause remains in effect after services are terminated.
- Changes to Agreement
No amendments to these terms will be valid unless agreed to in writing and signed by both parties.
Jurisdiction
All matters related to this Agreement shall be interpreted and enforced under the laws of the State of Florida. Disputes will be resolved exclusively in Florida courts.